Job description

The Dennis Family Office is looking for an Office Manager to manage multiple office spaces and the general office personnel and will be responsible for overseeing the daily operations of multiple office and their various departments. Your duties will include but are not limited to; communicating with department heads, relaying important information or policy changes from upper management and implementing incentives to enhance employee productivity.

Summary of essential job functions

Essential Responsibilities include, but are not limited to, the following:

Responsibility

• Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards
• Counseling any employees struggling in their roles
• Answering telephone calls and emails from customers and clients and directing them to relevant staff
• Creating an office budget and ensuring all employees follow it
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
• Interviewing and training new office employees and organizing their employment paperwork
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures

Minimum Requirements

Our ideal candidate will think out of the box, be proactive and take the initiative, have the ability to make quick decisions and work independently, and enjoy a challenge!

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Organization and the ability to multi-task to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks should company or office needs change
• Strong interpersonal skills to interact positively with all employees
• Leadership ability to manage challenges and oversee employees
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Associate or Bachelors Degree in Business management or Administration or relevant experience
• Long term proven experience in the office management field accepted
• Also certification by National Office Managers Association of America will be accepted

Benefits

We offer an environment that encourages continuous learning and improvement, competitive salary, and excellent benefits including: 401(k), health insurance, personal time off, dental plan, vision plan, EAP plan, and wellness plan.